The biggest advantage of Gmail labels compared to Outlook folders is the fact that you can apply many different labels to a single email. If you’re used to using Outlook, or if you’re just confused as to why Gmail would use of labels instead of folders, it helps to understand the distinct advantages of using labels: 1. It will not retroactively apply to existing emails that match these criteria. When you save this new filter, it will automatically apply your new label selections to all new emails that match your search criteria.
The possibilities are pretty much limitless.
You can use many different search parameters to create complex filters, either by themselves or in combination with each other. In this case, you’d mark those emails as “Client A.” Then, you’ll check the box next to “Apply the label,” and you’ll choose a label to assign to those emails. When you’re satisfied with the search parameters, you’ll click “Create filter.” We have a complete guide on Gmail filters here.Īs a basic overview, you can create filters within the Settings menu or by using the default email search feature, and saving your search criteria as an initial basis for your filter.įor example, you could list a few email addresses in the “from” field that apply to one of your clients-let’s call them Client A. You need to create an automatic filter, and use that filter to automatically apply new labels. There’s a way to apply Gmail labels to incoming or existing emails automatically. You’ll be able to apply a label using the same submenu pictured above. When you open a Compose email, click on the vertical ellipses in the lower-right corner. Note that you can also label outgoing or “Sent” emails.
IN GMAIL HOW DO I CREATE A NEW FOLDER PROFESSIONAL
IN GMAIL HOW DO I CREATE A NEW FOLDER HOW TO
How to apply labels to existing messages in Gmail Step 1.įirst, open the email you wish to label. If you remove a label, it will not delete the messages that are marked with that label. You can also edit these labels or remove them at any time. You can choose to show the label by default, hide it by default, or show it only if it’s unread. Once you create a few Gmail labels, you’ll be able to manage them high-level from the same menu. If you check this box, you can use the dropdown menu to select an existing label, and “nest” your new label under that parent label. You’ll also see an option to “Nest label under.” This is intended to serve as a type of subfolder. There, click “Create new label.” Name your new label. Scroll past “System labels” and “Categories” to get to “Labels” at the bottom. The second tab from the left is Labels, where you’ll be able to manage existing labels and create new ones. If you’re creating labels from scratch, head to the Settings menu. Here’s how to create folders in Gmail (or “labels”, whichever term you prefer). How to Create Folders in Gmail (or Labels) It’s essentially the same as opening a specific folder. There, you can click individual labels (and sub-labels) and manage all emails that have that label applied. When created, your labels will appear in the left-hand side of your screen. You can also “nest” labels, creating sublabels that function as subfolders within the parent label. Then, you’ll assign labels to the appropriate emails you can assign many different labels to a single message, or leave some messages completely unlabeled. Each label will assign some meaning or category to an email.įor example, you could create a label for emails related to “marketing” or one for “legacy client” emails. In Gmail, you can create as many labels as you want.
Outlook calls them “folders” and Gmail actually calls them labels. Gmail labels are Gmail’s version of Outlook folders.
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